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DATA ENTRY CLERK - NOC 1422 Home   
Job Description

What a DATA ENTRY CLERK does:

Data entry clerks enter information into computerized databases, spreadsheets or other templates using a computer keyboard, mouse, scanner or other data entry tools. They are employed by a wide range of businesses and companies in both the public and private sectors. Data entry clerks work with invoices, forms, records and other documents copying information and checking for accuracy. The job requires focus and concentration over long periods of time. Often information includes codes or numbers so data entry clerks must pay attention to detail and be very careful in order to avoid mistakes. Data entry clerks may have other clerical duties as well from time to time such as answering phones, making appointments, copying business letters and maintaining a filing system. Speed in typing, accuracy and an ability to catch errors are very important skills. Successful data entry clerk are reliable, conscientious and self-motivated.

Essential Skills

  

Data Entry Clerks use Essential Skills for many of the tasks they carry out on a regular basis.

Most Important Essential Skills: WHAT ARE ESSENTIAL SKILLS?
  • Document Use

  • Computer Use

Click the Essential Skills button below to see how these skills are used. Click a second time to close the list.

  Reading Text:
  Document Use:
  Writing
  Numeracy
  Oral Communication
  Thinking Skills
  Working With Others
  Continuous Learning
  Computer Use
  Self-Management and Self-Direction

 

 Training  

What do you need to be a Data Entry Clerk?

TRAINING REQUIRED MAY BE REQUIRED RECOMMENDED
Literacy & Basic Skills and
Essential Skills
  X    
Some Credit Courses   X Typing X Data entry course  
Grade 12 diploma, OSSD      
Other Training

 

 

X Computer courses

College Diploma  

 

 
Other Requirements  

 

 

The two charts below illustrate the level of skill you need to be successful in this job. The two charts show two different measurement scales - the Essential Skills scale and the Literacy and Basic Skills Learning Outcomes Matrix. You will see the numbers are different. Here's why.

The Essential Skills scale uses levels one to five to describe skills ranging from beginner, at level one,  to higher than a post-graduate level at university, level 5. The LBS Learning Outcomes Levels also uses levels one to five to describe skills but the LBS range goes from beginner, at level 1,  to approximately Grade 9, (LBS level 5). This means that skills at  level 4 in LBS fall within the level 2 range on the Essential Skills Scale. If this is confusing, don't worry. The main thing is, although the numbers are different, they are actually talking about the same level of skill.

Essential Skills and Proficiency Level for a Data Entry Clerk:

ESSENTIAL
SKILLS
Read
Text
Document
Use
Writing Oral
Communication
Numeracy Working with
Others
Continuous
Learning
Thinking
Skills
Computer
Use
Essential
Skills Level
2 2 2 2 2 X X X X

LBS Learning Outcomes and Levels for a Data Entry Clerk:

LBS
LEARNING
OUTCOMES
Read with
understanding for various purposes
Write
clearly to
express ideas
Speak and listen effectively Use number sense and computation Use
measurement for various purposes
Solve
geometric
problems
Manage
data and probability
Self
management and self direction
LBS LEVEL
REQUIRED
4 4 4 4 3 3 4 X

 
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